ProSeries Tax Hosting

ProSeries Tax Software Hosting

ProSeries hosting built for firms that can’t afford downtime in tax season

Run Intuit ProSeries Basic or Professional from any device, anywhere your preparers are working — with the uptime, speed, and data protection a CPA firm actually needs between January and April.

99.9% Uptime SLADaily BackupsSOC 2 Type 2 CertifiedUS-Based Support
The Problem

Your firm outgrew single-desktop ProSeries

ProSeries was built for one preparer on one machine. The moment you add a second preparer, a remote reviewer, or a seasonal contractor, local installs turn into a bottleneck — version conflicts, client files trapped on one laptop, no way to review a return without walking to someone’s desk.

Hosting ProSeries in the cloud puts your entire firm on one synchronised instance. Every preparer logs into the same environment, works from the same client data in real time, and picks up exactly where a colleague left off — in the office, at home, or at a client’s site.

Both Editions

Basic or Professional — hosted either way

ProSeries Basic

For firms filing primarily 1040s, hosted with the same multi-user access and backup protection as Professional.

ProSeries Professional

Full support for individual and business returns (1040, 1120, 1120S, 1065, 1041, 990, 706, 709), multi-state filing, and K-1 pass-through import.

Running both editions across different staff? We host them side by side on the same server without conflict.

What You Get

Everything the desktop install can’t give you

01

True Multi-User Concurrency

Multiple preparers open, edit, and review returns simultaneously without file-locking conflicts.

02

Automatic Nightly Backups

Client data backed up daily and retained on a rolling schedule, independent of your local hardware.

03

EFIN-Ready E-Filing

E-file directly from the hosted environment using your firm’s existing EFIN — no re-registration required.

04

QuickBooks On the Same Server

Also host QuickBooks with us? Run both in one environment so client data moves between systems without exporting.

05

Encrypted RDP Access

Every session runs over encrypted remote desktop connections, not exposed locally on staff laptops.

06

Scales With Staffing

Add seasonal preparer accounts in January, remove them in May. Pay for what your team needs, when it needs it.

Migration & Onboarding

How firms move onto hosted ProSeries

Most firms worry migration will disrupt an active season. Here’s exactly what happens, in order.

01
We schedule around your seasonMigration is planned for a low-volume window on your calendar, not forced onto you during a filing crunch.
02
Your data and settings move as-isClient files, prior-year returns, and preparer settings transfer to your hosted environment exactly as they are today.
03
Your EFIN and e-filing setup stay the sameNo re-registration with the IRS — you e-file from the hosted server using your existing EFIN.
04
Your team logs in and starts workingPreparers connect through an encrypted remote session; ProSeries looks and behaves exactly as it does on a local install.
PEAK-SEASON PERFORMANCE

The server that doesn’t slow down when you need it most

Most downtime complaints aren’t about hosting providers failing outright — they’re about performance quietly degrading during the exact weeks it matters most. Our infrastructure is provisioned for peak concurrent load, not average load, so response times in the last two weeks of tax season look the same as they do in June.

DATA PROTECTION

Your clients’ financial data, protected properly

Client tax data is hosted on infrastructure certified to SOC 2 Type 2, ISO 27001, PCI DSS, and SSAE 18 standards, with encryption at rest and in transit.

See our full security practices →

Security & Compliance

Certifications your compliance team will recognize

Client tax data on hosted ProSeries sits behind the same audited infrastructure controls examiners look for when accounting firms are evaluated.

SOC 2 TYPE 2

Independently audited security controls

ISO 27001

Information security management

HIPAA COMPLIANT

Safeguards for sensitive client records

PCI DSS

Payment data handling standards

SSAE 18 (SOC 1)

Type 2 service organization controls

Compliance

What the FTC Safeguards Rule and IRS Pub 4557 actually require

The FTC Safeguards Rule (16 CFR Part 314) requires every tax preparer to maintain a Written Information Security Plan (WISP) with specific technical safeguards, not just “reasonable” security in the abstract. IRS Publication 4557 lays out the same expectation from the IRS side, as part of the Security Six preparers are required to implement. Neither document tells you exactly how to satisfy them — that’s usually where firms get stuck.

What examiners actually check

Encryption of client data at rest and in transit
Multi-factor authentication on every account with access to client data
Documented access controls — who can reach client data, and why
A written incident response plan, not just a mental one
Due diligence documentation on any vendor that touches client data

Where this usually breaks down

Most small and mid-size firms don’t fail an audit because they’re careless — they fail because ProSeries runs on a front-desk PC or an aging in-office server with no documentation trail. There’s no audit log, no written encryption standard, and no answer to “who else has access to this machine.” None of that is a software problem; it’s an infrastructure problem.

Hosting doesn’t replace your WISP — you still need one — but it gives you something concrete to reference in it. A SOC 2 Type 2 report and ISO 27001 certification are documentation you can hand directly to an examiner or a client, instead of trying to describe the security posture of a physical office PC after the fact.

A concrete example: an examiner reviewing your WISP might ask who has admin access to the machine storing client returns, and when that access list was last reviewed. On a hosted environment, that’s a logged, auditable answer in one sentence. On a shared office PC, it usually isn’t an answer at all — it’s a guess.

Data Centers

Secure server locations, close to you

Our data centres sit in low-risk zones shielded from natural disasters, with enterprise power, cooling, and network redundancy — positioned to keep latency low no matter where your team logs in from.

Phoenix, Arizona— Primary West Coast facility
Ashburn, Virginia— East Coast redundancy site
Atlanta, Georgia— Southeast regional facility
Hosting vs. Local Install

ProSeries Hosting vs. Running ProSeries Locally

Hosting keeps the same ProSeries edition and license your firm already uses and moves where it physically runs. Here’s how that compares to a single-desktop install.

Hosted ProSeriesSingle-Desktop Install
Multi-preparer accessSame instance, from any device or locationTied to whichever machine has ProSeries installed
HardwareRuns on our managed servers — nothing to buyRequires a dedicated in-office machine
BackupsAutomatic nightly backups, off your premisesDepends entirely on your own backup routine
Adding seasonal preparersAdd a user instantly, scale back after the deadlineLimited by available workstations and licenses
Cost structureFlat monthly hosting feeUpfront hardware cost plus in-house IT time
Pricing

Simple, transparent pricing

Transparent per-month pricing — no hidden setup fees. Switch tiers anytime as your firm grows through tax season.

Starter
Solo preparers & small firms
$80/mo

2 Users

2 Apps Included

6GB RAM · 10GB SSD

Basic or Professional (single edition)

Daily Backups

EFIN-ready e-filing

Most
Popular
Growth
Firms during peak season
$150/mo

5 Users

3 Apps Included

8GB RAM · 30GB SSD

Basic and Professional side by side

Daily Backups

24/7 Priority Support

Enterprise
High-volume tax practices
$300/mo

12 Users

4 Apps Included

10GB RAM · 40GB SSD

Basic and Professional side by side

Daily Backups

Seasonal onboarding & offboarding

Need a custom setup? Get a tailored quote for your firm’s user count and storage needs.

Why Cloud Innovics

One hosting partner for your whole practice

We host ProSeries alongside QuickBooks, Drake, Lacerte, and ATX — so your entire firm runs in one managed environment instead of scattered across servers and vendors.

01

U.S.-Based SupportLive help during tax season, when a delayed response isn’t an option.

02

Free TrialTest your actual ProSeries workflow in the hosted environment first.

03

Transparent PricingSimple per-user pricing — no hidden setup fees or long-term lock-in.

04

Migration Handled For YouWe move your data and settings without disrupting an active season.

05

Dedicated ResourcesYour firm’s performance never degrades because of another client’s usage.

06

All Your Software, One PlaceProSeries alongside QuickBooks, Drake, Lacerte, and ATX.

Buyer’s Guide

7 questions to ask before you host ProSeries anywhere

Every hosting provider’s homepage looks reassuring. These are the questions that actually separate a real setup from a reseller with a website.

1. Are they independently audited, or just claiming “bank-level security”?Ask for the actual certification names — SOC 2 Type 2, ISO 27001 — not marketing language. A provider that can’t name a specific audit standard usually hasn’t had one.
2. Do you keep your own ProSeries license, or are you locked into theirs?Some hosts bundle software into their pricing in a way that makes switching providers later expensive or impossible. Confirm you’re bringing your own licence and can take it elsewhere.
3. Is infrastructure sized for your busiest week, or your average one?A server that’s fine in June and crawls in the last two weeks of filing season was provisioned for the wrong week. Ask directly how they handle peak concurrent load.
4. Is migration actually free, or is that an introductory offer?Get it in writing whether free migration applies every time you need it — including if you ever move providers again — not just on day one.
5. Can you reach a person during filing season, or just a ticket queue?Ask what average response time looks like in March specifically, not year-round. Support quality often changes when a provider is at capacity.
6. Where is your data physically hosted, and is there redundancy?A single data center with no failover site is a single point of failure. Ask for named locations, not just “the cloud.”
7. Can you scale users up and down, or are you locked into an annual seat count?Tax practices are seasonal. A provider that only sells annual per-seat contracts is pricing for their convenience, not your filing calendar.

Run through these seven with any provider you’re evaluating, including us — the answers should hold up whether it’s January or June, not just during the sales call.

Client Testimonials

Trusted by firms who can’t afford downtime

“We run both ProSeries Basic and Professional depending on the client, and having them side by side on one hosted server without any conflicts has been the biggest relief this season.”

Daniel Okafor · EA, Okafor Tax Group

“Adding two seasonal preparers in January used to mean buying licenses and hoping our old machine could handle it. Now it’s a few clicks, and we scale back down in May.”

Melissa Chen · CPA, Chen & Associates

“E-filing from the hosted environment works exactly like our old desktop setup — same EFIN, no re-registration, no surprises.”

Ray Thibodeaux · EA, Thibodeaux Tax Services
FAQs

Frequently asked questions

Can I run ProSeries Basic and Professional on the same hosted server?+
Yes. Both editions can be installed in the same hosted environment, so staff using different editions all work from one server without conflicts.
Do I need a new EFIN to e-file from a hosted environment?+
No. You e-file using your firm’s existing EFIN from the hosted server — there is no separate registration with the IRS required for hosting.
What happens to my ProSeries data if I cancel hosting?+
You get a full export of your client files and return data before your account is closed, so nothing stays locked on our servers.
Can seasonal or contract preparers get temporary access?+
Yes. Growth and Enterprise plans support adding seasonal accounts in January and removing them once filing season winds down, so you only pay for active staff.
What happens during tax season if there’s a server issue?+
Our infrastructure includes redundant data centers and 24/7 monitoring, so failover happens without interrupting your filing work — support is available around the clock during peak season.
Can I print directly from hosted ProSeries to my office printer?+
Yes. Universal printing lets you print from your hosted ProSeries session to any printer on your local network, the same as a local install.
How long does it take to get set up?+
Most firms are migrated and ready to file within a few business days. We schedule migrations to avoid disrupting an active season.
Does hosted ProSeries work with ProConnect transfer tools?+
Yes. Hosted ProSeries supports the same Intuit-side integrations and transfer tools as a local install, including ProConnect data transfer.
How is this different from Intuit’s own hosted option?+
Our hosting gives you dedicated server resources, direct support access, and the flexibility to host other software such as QuickBooks in the same environment, rather than a shared, Intuit-managed instance.
Do I need to buy a new ProSeries licence?+
No. You bring your own Intuit ProSeries licence and we host it. Cloud Innovics is an independent hosting provider and does not sell or lease tax software.
Can I access hosted ProSeries from a Mac?+
Yes. ProSeries runs on our Windows servers, so you connect from a Mac, Chromebook, or tablet through an encrypted remote desktop session.
Is my data backed up if my local computer fails?+
Yes. Your ProSeries data lives on our servers, not your local machine, so a local hardware failure doesn’t put client files at risk.
Can I host ProSeries alongside other tax or accounting software?+
Yes. Many firms run ProSeries alongside QuickBooks, Drake, or other products we host, all in the same managed environment.
What certifications does your hosting infrastructure hold?+
SOC 2 Type 2, ISO 27001, HIPAA compliance, PCI DSS, and SSAE 18 Type 2 (SOC 1).
Does hosting satisfy the FTC Safeguards Rule’s WISP requirement?+
Hosting doesn’t replace your Written Information Security Plan — you still need to write and maintain one — but it gives you concrete, auditable infrastructure controls (encryption, MFA, access logging, SOC 2 Type 2 documentation) to reference in it, instead of describing an office PC’s security after the fact.
Does the FTC Safeguards Rule actually apply to a small tax practice?+
Yes. The rule applies to any business that handles consumer financial data as part of tax preparation, regardless of firm size — there’s no small-firm exemption.
Can I see proof of your certifications before switching?+
Yes. Ask for a copy of our SOC 2 Type 2 report or ISO 27001 certificate before signing anything — a legitimate provider will share it without hesitation. We’ll also walk you through what each report actually covers, so you’re not just filing away a PDF you never read.

Ready to move ProSeries to the cloud?

Start a free trial and see your firm running on hosted ProSeries before you commit.